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ScholarWorks@UMBC, a part of MD


Understanding Publishers' Author Agreements and Repository Policies


Publishers may state that posting articles they publish in a repository, such as ScholarWorks@UMBC, is ok in a number of different ways:

  • The right to post to an institutional repository means that it's ok to post in ScholarWorks@UMBC.
  • The right to post to an institution website means that it's ok to post in ScholarWorks@UMBC.
  • The right to self-archive means that it's ok to post in ScholarWorks@UMBC.
  • A Creative Commons license on a work on an entire journal means that ti's ok to post in ScholarWorks@UMBC.

Publishers license terms and policies generally vary by version:

Pre-print, submitted version, or manuscript is the first version submitted to the publisher. Most publishers allow this version to deposited in repositories.

Post-print, accepted version, peer-reviewed manuscript, accepted manuscript, AM, is the version after peer review that the publisher has formal accepted, but not yet done any work on. Many publishers allow this version to be deposited in repositories.

The publisher's version, or version of record, VOR, is the publishers version of the article. Few publishers allow this version to be submitted in repositories.


Publishers commonly require certain elements be included in your repository submission of the article that they publish. Care should be taken to fully meet your publisher's requirements. Common requirements are:

  • The full citation to the published version of the work
  • A link to the published version of the work
  • The publisher's DOI
  • A copyright statement

An embargo is a period of time after publication during which time the item can't be distributed by anyone except the publisher. Common embargo periods are 6, 9, or 12 months. If your submission has a required embargo period, you can still do your submission during the embargo period. Email the title of your submission and the embargo period, and a system administrator will set an embargo on your work so that it automatically appears after the embargo has expired.



Publisher Policies


A large number of journal policies are available in the SHERPA/ROMEO Publisher Copyright Policies and Self Archiving database, available here:

Select Journal Publisher Policies

Conference Proceeding and Professional Society Policies