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ORCID Privacy Symbols


everyone image- green

Trusted parties

trusted party- yellow

Only me

only me- red

Profile Settings

Researcher privacy is a fundamental principle of ORCID: "Researchers control the defined privacy settings of their own ORCID record data."  ORCID provides you three settings: Public, Limited or Private. These setting can be applied to your ORCID profile as a whole, to sections or your ORCID profile, and to individual items on your ORCID profile.


Information marked as "Public" can be viewed by anyone who comes to the website or consumed by anyone using the ORCID public API.  Data marked as public will also be included in the public data file posted annually by ORCID.


Information marked as "Limited" can be seen by any Trusted Parties that you have authorized to connect to your ORCID Record. These connections require explicit action on your part. You will be asked if you would like to make a specific connection, and once you have confirmed, the Trusted Party will be able to see information that you have marked as limited-access.


Information marked as "Private" can only be seen by you. It is also used by ORCID algorithms to help distinguish your identity from another person who may have a similar name, be in a similar field, or may be confused with you for other reasons. This information is not shared with others.




ORCID Setting

ORCID Settings are accessed via the drop down menu by your name in the upper right corner of the screen.


ORCID Help Information on Account Settings is available here,

ORCID Supported Work Types

ORCID provides a list of supported work types here:

ORCID Help Content

Content on how to perform various tasks in ORCID is derived from ORCID help documents and videos.

License for University of Michagan Libraries' Content

Content on profile settings has been borrowed from the University of Michigan Libraries' Open Researcher and Contributor ID (ORCID) page. It is licensed under a Creative Commons Attribution 4.0 International (CC BY 4.0) license. 

Getting Started

Do You Already Have an ORCID?

If you're not sure, go to and using the "registry" search box, search for your name. If you've gone by different names in the past, you might want to search them as well. If you have a common name, you might see several listings with your name. Select the ID links to see more information to determine if any of them belong to you.


Registering (creating a new account)

Go to the ORCID login page, here,, and select “Access through your institution” and begin typing “University of Maryland Baltimore County” and then select it from the list. If this takes a long time or errors, try using a different browser. Once you've entered University of Maryland Baltimore County, you'll be presented with an ORCID login screen--at the bottom of it, find and click "Register now.." Going forward, simply login with your UMBC credentials.

Linking an Existing ORCID to Your UMBC account

Go to the ORCID login page, here,, and select “Access through your institution” and begin typing “University of Maryland Baltimore County” and then select it from the list. If this takes a long time or errors, try using a different browser. Once you've entered University of Maryland Baltimore County, you'll be presented with an ORCID login screen--login using your ORCID ID or email and ORCID password. Going forward, simply login with your UMBC credentials.

View the ORCID help documentation on creating a new account here:


View a video on creating a new account here:



Add Basic Personal Info

Distinguishing Information

Distinguishing information distinguishes you from other researchers with the same name. It includes your preferred publication name, other versions of your name, your email, employment history, and education.


View a video on how to enter distinguishing information here:


Your  Preferred Publication Name 

When you login into ORCID, your name appears prominently at the top of the left column. The name that appears here should be the version of your name that you prefer to use on publications. Click the pencil icon next to it to edit it. undefined


View a video on how and why to edit your name on your ORCID record here,


Other Versions of Your Name

Other versions of your name may be with or without a middle initial, with only an initial for your first name, your maiden name, etc.. These are entered in "Also known as" in ORCID, which is just a small distance below your preferred publication name in the left column. Click the pencil icon to enter or edit your "Also known as" names. Each version of your name goes on its own line. To add additional lines, click the plus symbol. The privacy icons on the far right can be used to set the visibility of the other versions of your name.



It's recommended that you enter at least two emails so that you don't lose access to ORCID if you leave your current job. Emails are at the very bottom of the left hand column, and you click the pencil icon to add or edit them.



View a video on how to enter employment Information here,


To add an employer, click "+ Add Employment."A form will open. Begin typing in the name of the employer. A list will open and you should select your employer from that list--only type in your employer if it doesn't appear on the list. Fill in the remaining information,  and when you're finished, click "Add to List." For each additional employer, click "Add Employer." To sort by start date, end date, or job title, use the "Sort" button next to "+Add Employment."



View a video on how to enter education information here:


Education and qualifications is the next item in the main portion of your ORCID profile. This section works exactly like the Employment section described above..

Add Works

Add Works to ORCID


View the ORCID help documentation on adding works here:


There are a number of ways to enter works into ORCID:


Allow Trusted Organizations To Do It for You

Trusted organizations' systems can interact with your ORCID record, adding works to it so that you don't have to. When you connect your ORCID ID to another system, such as a publisher's system, they may ask your permission to update your ORCID record. If you allow them permission, they become a trusted organization that can update your record.You can revoke trusted organizations permissions anytime in the trusted Organizations section of your account settings by clicking the trash can next to the organization that you want to remove.


Have Someone Else Do It for You

First, if the person who will manage your ORCID for you doesn't have an ORCID, have them create one. Then go to "Account Settings," then "Trusted Individuals." In the search box, enter the name, email, or ORCID ID of the person who you want to manage your account, then click "Search." You can have more than one trusted individual.


Search and Link (Direct Import from other Systems)

This is the best way to add your works to ORCID yourself. It's an easy way to import your works en masse, avoiding typos.

  • BASE  is the best place to start. It will find most publications (includes works published by: ACM, ACS, ASCB, AMS, APA, APS, ASME, Brill, DeGruyter, EDP, EGU, Elsevier, Frontiers, Hindawi, IEEE, IOP, Jove, Mary Ann Liepert, MDPI, National Academy of Sciences, OSA, Oxford University Press, Springer, Springer Nature, PLoS, The Royal Astornomical Society, Sage, SPIE, Springer, Wiley)  
  • CrossRef Metadata Search will also find many publications.
  • MLA International Bibliography (MLA ORCID video: will find works in modern languages and literature

Supported platforms are:

  • Airiti 
  • DataCIte 
  • Deutsche Nationalbibliothek (DNB) 
  • Europe PubMed Central
  • ISNI
  • Japan Link Center (JaLC)
  • KoreaMed
  • Redalyc
  • Research Data Australia
  • ResearcherID
  • Scopus Author ID

First, go to "Add Works" and select the platform you want to import records from. When prompted, grant access to the organization. You'll be taken to their website to select the records that you want to import.


View a video on importing works using the search and link wizard here:


View the ORCID help information on importing works using the search and link wizard here :


Import a Bibtex File

If a system isn't yet built into the ORCID Search and Link tool, you can import a bibtex file into ORCID. 

To get a bibtex file from Google Scholar

Go to Google Scholar Settings and select bibtex as your preferred citation format in the "Bibliography Manager" section.  Once you've saved your settings, there will be an import link on each search result. Click on the link for the result you would like to save.  A window opens with the bibtex for your work. Copy and paste it into your Word document, Repeat for all of the works that you want to import from Google Scholar, pasting each below the last. When you have the bibtex for all the works you want in your Word file, save it as a plain text file with the .txt extension. 

Need Help getting a bibtex file from other systems? 

Contact Digital Scholarship Service Librarian, Michelle Flinchbaugh,

Once you have a bibtex file:

In the works section, select "Add Works," then select "Import Bibtex."

Click "Choose File" and then select the bibtex file (.bib) that you want to import.

The publications in your file will appear in a list. Next to each work, you can click the disk icon to add the work, or the trash can to delete the work. Alternatively, you can "save all" to add all of your works at once. 

View the ORCID help documentation on importing works from a Bibtex file here:


Using IDs

You can add works using a Crossref, DataCite, or mEDRA DOIs, and also by using an ArXiv or PubMed IDs.

Click "Add works," then select the kind of ID that you're using. 

A box will appear for entering the ID.

When you click "Retrieve Work Details," the add works form will be populate with the work's data.

You should check the data for an errors or omissions and correct as needed.

Click "Add to list."



Click "Add Work", then "Add Manually".

Complete the ID field and as many other fields as possible.

View ORCID help on completing the fields here: